User management features enable administrators to control who has access to specific passwords and resources. This can include adding or removing users, setting user roles and permissions, and monitoring user activity. Its end-to-end encryption, password generator, and multi-factor authentication features provide a high level of security. The user interface, while functional, may not be as intuitive as some other password management solutions. Integration with a wide range of applications and platforms allows users to manage passwords across various tools and systems from a single interface.

  • Passwordstate offers a wide range of permission options that gives businesses a lot of control over how passwords are managed.
  • This management is great for avoiding duplicates and developing strong passwords that are practically impossible to break.
  • Dashlane has advanced security features and is one of the most intuitive business options on the market.
  • Its interface is a little pixelated and not nearly as well-designed as other brands on this list.
  • This reliable password management service will be ideal for small and medium-sized businesses that simply want a secure and easy-to-use password manager.

It’s bad practice to use the same password across multiple systems. Therefore, administrators must have access to an enterprise password management system to help organize and retrieve passwords. Enterprise password managers offer only basic synchronization with directories like Active Directory . If you’re looking to implement security policies based on role, location, etc. with granular permissions using identity and access management , you’ll need a true single sign-on system instead of a password manager. An enterprise password manager or password vault is often the first step that companies take as they try to wrangle passwords and make them secure while also ensuring ease-of-use for employees. Here are the features that any such tool should have and extras that only some tools have but that your business might need.

Use your native directories to manage enterprise and cloud access

Mitigate pervasive issues such as password sharing, password reuse, passwords written down, and weak passwords. As people leave the organization and projects change, enterprise password management software allows you to change or remove passwords in real time. This is particularly important for shared accounts and systems that must be kept highly secure.

enterprise password management system

Default privileged credentials or SSH keys are often embedded in clear text or hard-coded in applications and can be easily exploited. Enterprise password management solutions enable organizations to automate the creation, change, removal, and monitoring of passwords, credentials, and sensitive data of humans and entities. I’d recommend that you try a password manager — not just for convenience, but also for security. Password managers will store all of your company’s login details in a secure ecosystem designed to make everything easier, safer, and more convenient. They point out security flaws in protocols and highlight weak and compromised passwords. Some, like Keeper, even alert you to data breaches that contain company-compromising information.

Single sign-on (SSO) integration

Get a closer look inside the BeyondTrust identity & access security arsenal. I agree to receive product related communications from BeyondTrust as detailed in the Privacy Policy, and I may manage my preferences or withdraw my consent at any time. People come and go from workplaces, and sometimes the partings are less than amicable. What happens when an employee refuses to relinquish logins when they leave? Having one person holding all the keys to the castle is a recipe for disaster. It’s also worth noting that LastPass is owned by GoTo, which produces remote access and work tools like LogMeIn and GoToMeeting.

The user needs to provide the login credentials and a security token sent via text or application to their device. N-Able Passportal — N-Able’s password manager, Passportal, offers a decent range of features. However, N-Able’s parent company SolarWinds was recently hacked by Russian agents, causing a lot of chaos in systems protected by SolarWinds’s software. While SolarWinds claims to be committed to ensuring user safety, I’m not very confident in its security systems at the moment.


For an individual user, it is often difficult to keep track of the dozens of passwords we use for daily activities. For large companies, managing human and non-human access credentials is essential for keeping security tight. While the options above are useful for Google Workspace users, I think password managers like 1Password do a much better job of managing passwords across organizations.

Instead, the platform keeps encrypted versions of passwords, and users are the only ones with the decryption key. Run application services such as Windows Services, scheduled tasks, batch jobs, and Application Pools within IIS. Changing passwords for service accounts is tricky because applications are dependent on credentials for daily operations. To keep your corporate passwords safe, you can’t just store them in a protected password vault and hide the key.

The Best Password Managers of 2023

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enterprise password management system

Store & organize all your privileged identities in a centralized vault. The freedom to choose whether you want to cloud enterprise password management host the tool on-prem or in the cloud. A rich selection of features, some of which are rare in the EPM niche.

Best for Multi-Factor Authentication

Multi-device syncing is a crucial feature that ensures seamless access to passwords across all devices. Whether your employees are using desktop computers, laptops, tablets, or smartphones, their passwords are updated and accessible in real-time. While Bitwarden offers a robust set of features, it may lack some of the advanced features found in premium, closed-source solutions.

However, it isn’t as intuitive as some other password managers, so it may not be the best option for non-technical users. If you’re interested, you can try RoboForm using a 14-day free trial. Dashlane Password Manager provides companies with everything they need to onboard new employees, manage permissions and monitor security issues all from one place. Enterprise password managers work by storing all of your organization’s passwords in a secure, encrypted vault. Most password managers also offer features like password generation, automatic form filling, and secure password sharing. This feature greatly reduces the burden of creating and updating passwords for businesses.

What is an enterprise password vault?

There’s a menu panel on the left side of the user dashboard that shows all team member accounts, which makes sending passwords as simple as sending a message on Facebook. I also like how temporary staff, interns, and contractors can create free guest PassCamp accounts and connect to a business’s PassCamp account. Keeper is intuitive, well-designed, and easy for most users to understand. I really like KeeperChat and how it makes communication and file sharing between my team members both convenient and secure. Keeper Enterprise is probably best for larger businesses, and the Business plan is more suited to startups and smaller companies. The Business plan comes with a 14-day free trial, but you’ll have to contact Keeper’s sales team for a demo of the Enterprise solution.